More Meeting Data Collection

Meetings have a variety of complex problems that currently make them more of a time waster than an actual way of communicating complex issues and brainstorming ideas. But meetings are also valuable methods of communication, and if they can be optimized to become more efficient and effective, they'll be more valuable to your company. It's with that in mind that you can enhance the value of your meeting with surveys. At SurveyMethods, we have two types of surveys within our survey library that we believe are extremely valuable: Meeting Planning Surveys Meeting Feedback Surveys

Meeting planning surveys are designed to organize every aspect of the meeting. It covers the best time for the meeting, who can be in attendance, how long the meeting can go before it interferes with the individual's schedule, if there are any items that should be on the agenda, and who else needs to attend the meeting based on the information that is going to be presented. Culminating all of these data allows you to get a glimpse of how the meeting will progress, whether or not the information will be covered with all employees, and more.

You can plan for how many people will go to the meeting, what size room you'll need, and more. At the other end, someone will collect all of this data and organize the meeting so that everything of importance gets covered. In the end, the meeting will be far more organized and you'll be more likely to have everything of importance be covered.

Now, the basics of the meeting feedback survey are actually about the quality of the meeting itself. You'll review things like how the meeting felt, if it was well-organized, etc. This will help you plan a much better meeting next time in order to make your meetings more efficient.

But these surveys can also be edited to include information relevant to the meeting. For example, you can ask questions like "do you have any ideas that you didn't share at the meeting" or "now that you know about project X, do you strongly support it, support it, neutral…" etc. There are ample ways to follow up on the content of the meeting.

You can also ask them what they felt was the message, and see if that is in line with the message your company planned. These are all ways to use surveys to enhance your meetings. Use them correctly, and you'll find that your meetings become far more organized, more efficient, and more useful for your company.